If your company is moving from one state to another, then you will be happy to know that there are some specific things you can do to make the process go smoothly for you and your staff, such as:
Ensure Both Buildings Have Available Elevators for Your Move Date and Time
When you are moving into and out of a multi-story building, you need to make sure that your movers will be able to access elevators when they are scheduled to be working on your move. The last thing you want to happen is that your professional office movers have to leave your office furniture in the parking lot because the elevators are not available when needed. You need to take into account both the elevators at your existing location for the move-out, and the elevators at the new location as well.
Make Sure that the New Office Space is Ready at Least One Day Before Move-In
Contractors are often late finishing their projects. For this reason, you should insist that your new office space is ready at least one day before your movers are scheduled to arrive with all of your furnishings and supplies. The extra day will give your cleaning crew time to make one last pass around the empty space, and it will allow your contractor one last chance to make any touch-ups or other small fixes. You do not want the movers tripping over building supplies, tools, nor workers completing the buildout of the space.
Turn On All Utilities the Day Before Moving Into the New Office
Moving into a new office is stressful, and you can help to alleviate some of the stress by ensuring that the electrical power and phone service are working at the new location before any of your staff move into their new offices. Additionally, your IT staff should turn on the internet service in the building as well if it is at all possible to do so. This will allow your employees and movers to keep in contact with each other during the move.
Designate Someone from Each Department to Monitor the Status of the Move
Finally, the best people to know if all of an office's resources have arrived at the new location is someone who works in that department. For this reason, assign one person from each department the job of monitoring the status of the move as it relates to their department's resources. This will lower the number of inquiries that you receive during the move, and it will help to make sure that everything is moved to your new building.
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